My events

As a volunteer facilitator, I can lead the workshop on a voluntary basis in the following settings:

• My loved ones: free

• General public: €10 per participant (paid by the participant on the platform)

• My company: €12 per participant (paid by the company on invoice)

• The association in which I volunteer: free

• The association in which I am an employee: €12 per participant (paid by the association on invoice)

• My higher education establishment: free

To create an event, you must go to the My events page and click on the Create event button

You must provide the requested information then Submit your proposal

• the type of workshop* (note: the free animation is reserved for workshops in a personal setting!)

• the format: remote or not*

• visibility*: public or private. The private option allows you to create a workshop accessible only by a private link if you are leading in a specific setting and you do not want the workshop to be visible to everyone. See section “Sharing a private event” for more information on sharing the link

• the title*

• la description*

• the date*

• number of participants maximum (14 people maximum recommended)*

• the address if the workshop takes place in person*

• the link to the videoconference if the workshop takes place online

• the link to the mural if the workshop takes place online

* required

It is possible to modify the host of an event after creating it. For example if you are ultimately no longer available to animate, and you have agreed with another animator to take over the animation.

To do this, go to the platform, log in, go to your event and click on “edit my event”

It is possible to add a co-host when creating an event and also to add one once the event has been created (before it closes).

To do this, go to the platform, log in, go to your event and click on “edit my event”.

It is possible to add a participant once the event has been created (before it closes).

To do this, go to the platform, log in, go to your event and click on “add participants”

Then, you will need to indicate your email address and your first and last name and then submit.

It is possible to unregister a participant from an event.

To do this, go to the platform, log in, go to your event and click on the person in the list of participants.

Then you will need to validate.

Then choose whether or not to reimburse. If cancellation is requested less than 72 hours before the event, it is not refundable.

If you did not fill in certain fields when creating the workshop (videoconference and wall links), you will receive an email 2 days before the workshop which will remind you to fill them out. To do this, you must click on the Fill in the necessary links button and then fill them in.

THE participant.es will receive an informative reminder email the day before the workshop. You will receive a copy of this email.

As long as there is no participants, you can cancel the workshop.

You can also send an email to participants whenever you want to provide details or warn of a possible last minute change.

When you create a private event, it is only accessible to people with the link. To get the link:

1. Go to the “Workshops” or “Training” tab depending on the type of event you are hosting

2. Click on the workshop you have just created in the “My workshops” or “My training” list/calendar

3. Copy URL address

4. Share it with the people concerned so that they can register

Attention ! The link copied from the “My events is not accessible to people who do not have an account” tab, do not transmit this link!

It is possible to cancel an event on the platform if:

• you have an impediment and can no longer cancel

• there are not enough participants (less than four)

If you are unable to do so, start by calling on the community on Discord to try to find a replacement.

In the event of a lack of participants, you must cancel the workshop at least the day before.

To cancel, use the “cancel this workshop” button

You can then personalize the cancellation message to participants to explain the reasons for canceling the workshop.

Following this, participants will be refunded, and will have to re-register to participate in a new workshop.

Once the event has passed, you must close it so that the participants can receive the post-event email. To do this, you must uncheck the box “followed the event” of the participants not having attended the event then click on the button “Close the event”

/!\ Closing the event automatically sends the post-workshop email, so you must have modified it before if you wish (in modify my event).

If you have not created your event on the platform before hosting it, you can create it subsequently, indicating the date on which the event took place.

To do this, create the event with its date (in the past). It must be free.

3 options :

1. you have the email addresses of the participants and want to send them the post-workshop email —> you can add them, modify the post-workshop email and close the event, which will automatically send the post-workshop email.

2. you have the email addresses of the participants and do not wish to send them the post-workshop email because you have already done so elsewhere —> define the maximum number of participants in the workshop as the number of participants ·s real events that took place at the workshop. It is this number which will be taken into account in the counter. Do not enter email addresses, and close the workshop.

3. You do not have the emails of the participants —> define the maximum number of participants in the workshop as the number of actual participants there were at the workshop. It is this number which will be taken into account in the counter.